Summit County Utah
Republican Party Constitution
Article I Name, Purpose and Membership
- Name. The name of this organization shall be the Summit County Republican Party, also referred to as the County Party or the Party.
- General Purposes. The Party shall nominate and support the election of Republican candidates in races for public office, promote the principles set forth in the State Party platform, and perform Party functions set forth in the election laws of the State of Utah, this Constitution, and the Constitution of the State Republican Party.
- Membership. Party membership is open to any resident of Summit County who identifies with the Republican Party as a member.
Article II Officers
- County Party Officers. The Officers of the County Party shall be the Chair, Vice-Chair, Secretary, Treasurer, and Regional Chairs representing the North Summit area, the South Summit area, and 2 for the Park City Area.
- Duties of Officers:
- Chair. The County Party Chair shall serve as the chief executive officer of the County Party and as Chair of the County Central Committee. The term of office shall be two years
- Vice-Chair: The County Vice-Chair shall serve as Vice-Chair of the County Party and as Vice-Chair of the County Central Committee. The Vice Chair shall assist the Chair in his or her duties and perform the Chair’s duties in the Chair’s absence. The term of the office shall be two years
- Secretary: The County Party Secretary shall serve as the Secretary of the County Party, the County Central Committee and the County Convention. The Secretary shall provide timely notices of all meetings and take and maintain minutes and attendance records. The term of office shall be two years.
- Treasurer: The County Party Treasurer shall serve as the Treasurer of the County Party. The Treasurer shall keep and maintain financial records and file all financial reports required by state law. The term of office shall be two years.
- Regional Chairs. The County Regional Chairs shall serve as liaisons between the County Executive Committee and the precinct chairs. The term of office shall be two years.
- Election of Officers: Delegates to the County Party organizing convention held on odd-numbered years shall elect the County Party Chair, Vice-Chair, Secretary, Treasurer, and Regional Chairs.
- County Party Officers shall be granted the right to be automatic State Delegates to the State Convention and automatic County Delegates to the County Convention.
- Replacement of Officers:
- Officer vacancies shall be filled within ninety (90) days of the vacancy by a meeting of the County Central Committee.
- Removal: Any officer may be removed by a 60% vote of all the voting members of the County Central Committee.
Article III County Central Committee
- Powers: The County Central Committee shall be the governing and policy-making body of the Party.
- Membership: The voting members of the County Central Committee shall consist of residents of Summit County who are the County Party Chair, The County Party Vice-Chair, the County Party Secretary, the County Party Treasurer, the four Regional Chairs, the Chair and Vice-Chair of each Voting Precinct, the immediate past County Chair, the President or Chair of any organization recognized as Party Auxiliary by the State Central Committee and all Republican County, State and Federal Elected Officials representing Summit County.
- Meetings: The County Central Committee shall meet as needed. The Chair or 25% of all the voting members of the County Central Committee may call Central Committee meetings.
- Quorum: A quorum of the County Central Committee shall exist when at least twenty-five percent (25%) of the voting members are present. In order to conduct binding business, the County Central Committee must have a quorum in attendance, including the Party Chair or Party Vice-Chair.
- Notice of Meetings. A regular County Central Committee meeting shall be called by notifying members one (1) week in advance by one (1) of the following methods: phone call, email, text message, mail, fax, posted on the internet or posted in local newsprint. An agenda of the meeting will be available upon request by Central Committee members, three (3) days before the meeting is to be held.
Article IV County Executive Committee
- Powers: The County Executive Committee shall be a standing committee of the County Central Committee and shall exercise any powers granted to it by the County Central Committee.
- Membership. The voting members of the County Executive Committee shall consist of the County Party Chair, the County Party Vice-Chair, the County Party Secretary, the County Party Treasurer and the four (4) Regional Chairs.
- Meetings: The County Executive Committee shall meet as needed. The Chair or 25% of all the voting members of the County Executive Committee may call Executive Committee meetings.
- Quorum: A quorum of the County Executive Committee shall exist when at least four voting members are present. In order to conduct binding business, the County Executive Committee must have a quorum in attendance, including the Party Chair or Party Vice-Chair.
- Notice of Meetings: A regular County Executive Committee meeting shall be called by notifying members two (2) days in advance by one (1) of the following methods: phone call, email, text message, mail, fax, posted on the internet or posted in local newsprint. An agenda of the meeting will be available upon request by Executive Committee members one (1) day before the meeting is to be held.
Article V Members of the State Central Committee
- The County Chair and Vice-Chair shall represent Summit County on the State Central Committee. The Party Chair shall hold an election in odd number years at the County Convention for other County representatives allowed by the State Central Committee.
Article VI Party Caucuses and Delegates
- Party caucuses shall be held in each even-numbered year. The State Party shall designate the date thereof at least four (4) weeks prior to the Party Caucuses. The County Party shall designate the locations. The County Party shall designate the number of delegates to be elected in each individual caucus meeting by using the calculations given in the State Party Constitution.
- The County Party shall give notice of each individual caucus meeting by notifying the local news media and requiring three notices be posted in the each precinct. Each individual caucus shall be open to any Utah citizen who resides in the precinct who will be at least 18 years old by the time of that year’s general election. The caucuses shall convene at 7:00 p.m.
- At each caucus, precinct officers consisting of a chair and vice-chair shall be elected to serve two-year terms. They shall serve until the end of the next precinct caucus meeting. The County Executive Committee may replace precinct officers that do not fulfill their duties.
- State and County Delegates shall be elected at each caucus to represent the precinct at the respective state and county conventions. Alternate delegates may be elected. If any precinct fails to elect sufficient delegates to the county convention, the County Executive Committee may designate delegates to the state or county conventions from qualified members residing in the precinct.
- If an elected delegate dies, resigns, or is disqualified prior to the convention, the precinct chair shall appoint a replacement from the precinct of the deceased or disqualified delegate. Those elected as alternate delegates shall be appointed first.
Article VII County Conventions
- 1. Nominating Conventions:
- The Party shall nominate candidates for partisan offices by nominating convention and primary election.
- Nominating conventions shall be held in even-numbered years after the party caucuses.
- County and state delegates elected at precinct caucuses shall be notified of a county nominating convention at least two (2) weeks before the convention by one (1) of the following methods: phone call, email, text message, mail, fax, posted on the internet or posted in local newsprint.
- A candidate for an office that receives 60% or more of the votes cast at any point in the balloting process at the nominating conventions shall become the Party’s candidate without the necessity of running in a primary election.
- The secretary shall certify to the county clerk the names of the Party’s nominees within one week of the convention.
- When two candidates are nominated by the county nominating convention for the same office, both candidates shall run in a primary election, in accordance with the Utah Code. 3. The number of delegates to the county convention shall be set by the County Central Committee. The county convention delegates shall be chosen at the precinct caucus meetings. Delegates shall be apportioned based upon the same calculations as listed above as defined in the State Party Constitution.
- At the time and place set for the county convention, the name of each person who has filed a declaration of candidacy may be placed in nomination for the office for which the declaration was filed.
- Following the nominating and acceptance speeches made on behalf of the candidates for office, the county delegates shall vote. The county convention shall provide time and voting facilities so that all county delegates may vote. Where there is an incumbent and more than one challenger, the order of presentation of the challengers shall be determined by random drawing.
- Nomination of Legislative Candidates. When the boundaries of either the Utah House or Utah Senate districts are identical or completely within the boundaries of the county, the candidates shall be chosen at the county nominating convention by the county delegates from within the legislative district. If a house or senate legislative district encompasses more than one county, the candidates shall be chosen at the state nominating convention by the state delegates from within the legislative district county, the candidates shall be chosen at the state nominating convention by the state delegates from within the legislative district
- 2. County Organizing Conventions
- On or before June 1st in each odd-numbered year, a county organizing convention shall be held.
- The County Party shall notify every Central Committee to the previous year’s nominating convention to the county organizing convention one (1) week in advance by one (1) of the following methods: phone call, email, text message, mail, fax, posted on the internet or posted in local newsprint.
- The county organizing convention shall be held to elect a county chair, vice-chair, secretary, treasurer four (4) regional Chairs and a lotted SSC member(s) from the state party.
Article VIII Candidate Vacancies
- In the event that a Party candidate who is involved in a contested primary resigns, dies or becomes incapacitated before the primary election the remaining candidate shall be designated as the Party nominee.
- In the event that a Party candidate resigns, dies or becomes incapacitated after nomination at the county convention or at the primary election, candidates for the following offices shall be replaced by the following method:
- Candidates for county offices or legislative districts totally contained within the county shall be replaced by the County Central Committee in accordance with Utah law.
- Candidates for legislative districts that encompass two or more counties shall be replaced by the state delegates elected from within the legislative district at a special legislative caucus.
Article IX Budget
- Fiscal Year: The fiscal year for the County Party shall run from July 1 through the next June 30.
- The County Party Officers may adopt a budget for each fiscal year.
Article X Party Committees
- Party Committees: The County Party Chair may establish committees as desired and needed.
- Appointment of Committee Members: The Party Chair shall appoint committee members with the advice of the Vice-Chair, Secretary, and Treasurer and four (4) Regional Chairs.
Article XI Modification of Constitution
- Ratification: This Constitution shall be binding when approved by a majority vote of the delegates present at a County Party Convention or by a majority of those attending a County Central Committee meeting.
- Amendments. This Constitution may be amended by a 2/3 vote of the members at a County Central Committee meeting with a quorum present, if subsequently ratified by a majority vote of the delegates at the County Convention. This Constitution may also be amended by 2/3 vote of delegates at the County Convention.
- Severability. If any portion of this Constitution is ever declared void, all other portions shall remain binding and effective.
Article XII Bylaws
- 1. Bylaws: The County Central Committee may adopt Bylaws to govern subjects not covered by the Constitution. Such bylaws shall not be inconsistent with the Constitution.
- 2. Adoption and Modifications.
- By the County Central Committee. Any Bylaws adopted or modified by the County Central Committee shall be binding and in full force and effect when adopted by a majority of a quorum of the County Central Committee.
- By County Convention. The delegates to the County Convention may adopt or modify Bylaws by a 2/3 vote.
Article XIII Rules
- The rules contained in the current edition of Robert’s Rules of Order shall govern all meetings of the Party in all cases to which they are applicable and in which they are not inconsistent with the Constitution and Bylaws and any special rules of order the Party may adopt.